Moving into your new home is exciting, but don’t rush the paperwork. Before you settle in, you must complete an inventory of fixtures (also called a check-in inventory). This document records the condition of the property when you arrive and will be compared with the check-out inventory when you leave. Being thorough now can save you money and disputes later.
What is a check-in inventory?
A milestone at the start of your tenancy
The inventory of fixtures is an official walkthrough of the property with the landlord (or their representative), carried out before you move in and usually at the time the lease is signed. It lists every room and item, and describes their condition and functioning. Since July 2016 this procedure is mandatory.
If the landlord refuses to carry out an inventory, consider it a red flag, they may be trying to hide preexisting defects. In that case, look for another property.
Why it protects both parties
The check-in inventory is compared with the check-out inventory to decide whether any damage occurred during the tenancy.
Defects already noted at check-in cannot be blamed on you at check-out.
Conversely, damage not recorded at check-in may be charged to you later.
That’s why you must be meticulous: every small detail counts.
How to conduct a proper check-in inventory
Practical steps
The landlord usually proposes the date for the inventory and provides the inventory form.
Walk through the property room by room with the landlord and inspect each item and system.
For each item, agree on a condition rating (for example: new, very good, good, average, poor) and note any defects.
Make sure two copies of the inventory are produced: one for you, one for the landlord. Both parties sign the document.
Many inventories are now completed and signed online, which simplifies the process and avoids paperwork.
If you notice any damage or signs of neglect, insist that it’s written down. If it’s not recorded, you may be held responsible later.
What to check - room by room checklist
Be rigorous. Check everything, even things that seem trivial:
Plumbing & heating
Taps and pipes (look for leaks)
Toilet flush and cistern
Shower hose, drain and flow
Radiators (turn them on to check they work)
Electrical & lighting
Light switches and sockets (plug in a phone charger to test)
Bulbs and fixtures
Electric hob / hot plates
Appliances
Washing machine, dryer, dishwasher, microwave, oven, run a quick test where possible
Doors, windows & locks
Check that doors and windows open/close properly and that locks work
Furnished properties
The landlord must provide an inventory of furniture and household items.
Check each item (furniture, crockery, utensils, cleaning tools) against the list, tick off what’s present and note any defects or missing items.
Meters
Read the electricity (and gas/water, if applicable) meters together with the landlord.
The landlord should record meter readings on the inventory form, you’ll need these to set up your energy contract.
Practical tips and final advice
Take your time. Don’t let the landlord rush you.
Take photos or short videos dated during the inventory as extra proof.
Be assertive but polite, it’s your financial protection.
Keep your signed copy safe; it’s the main evidence for the return of your security deposit.