Compared to the inventory of fixtures upon entry, it enables the condition of the accommodation to be evaluated, and for each party’s responsibilities to be established.

In practice  

  • In the presence of the 2 parties under good lighting conditions   
  • To be produced in 2 copies  
  • To be carried out, out-of-court, by the property owner and the tenant or by a court bailiff   
  • To be written on the same document as the inventory of fixtures upon entry, with 2 different columns, “upon the tenant’s entry” and “upon the tenant leaving”, or across 2 separate documents that are presented in a similar way   
  • To be given to each one of the parties   

The content of the document  

  • the date of producing the inventory of fixtures   
  • the location of the accommodation   
  • the name of the parties (tenant, landlord/landlady) and the landlord’s/landlady’s address  
  • water or gas/electric meter reading statements  
  • the details of the keys or any other means of access  
  • for each room in the accommodation, the specific description of the conditions of coverings/coatings on the floors, walls and ceilings, equipment and items in the accommodation  
  • the signatures of the parties (tenant, landlord/landlady) or people authorised to carry out the inventory of fixtures  
  • the address of the tenant’s new dwelling  
  • the date of producing the inventory of fixtures upon entry  
  • possibly, the developments in the condition of each room and section of the accommodation observed  

Absence of the inventory of fixtures upon entry  

In this case, the tenant is presumed to have received the accommodation in a good condition. They must hand back the accommodation in a good condition, they must make any necessary repairs. However, there are 2 possibilities for appealing this:  

  • If the tenant supplies evidence of the original bad condition of the accommodation (for example, using photos)  -
  • If the property owner has not wanted to carry out an inventory of fixtures despite the tenant’s formal notice. In this case, it is down to the property owner to demonstrate that they have delivered accommodation in a good condition, ready for use.   Appeal in the event of dispute  •
  • Refer to the Departmental Conciliation Commission  
  • Refer to the Magistrates’ Court, secondly

  Did you know?  The inventory of fixtures upon leaving cannot be billed to the tenant, except for in the event of disagreement and appeal to a bailiff. The costs are halved between the tenant and the landlord/landlady. Developments observed which are due to the obsolescence of the accommodation or equipment, cannot justify retaining the security deposit. 

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